Sample HR Email Template

There are 3 key things HR needs to supply for a case that uses text messages. A sample email requesting these items is below. Adjust as needed for your specific case:

Subject: Needed Items for Digital Benefits Toolkit Communication

Hi, {HR Contact}.

Thank you so much for meeting with me to discuss our digital benefits toolkit offering. I’m glad {company} decided to utilize this important tool during the upcoming open enrollment. As I mentioned when we spoke, the benefits toolkit is most effective when we can send out text messages to employees. These messages serve as a reminder to access the app to review benefits and enroll right from their phones. In order to schedule these messages, there are a few things we need from you:

1. Please review the attached communication schedule and let me know if you approve.
2. Complete this HR Authorization Form for final approval of messaging.
3. Upload an employee census data with the following fields to this secure portal:

• • First Name
  • Last Name
  • Mobile Number
  • Email Address (Optional)